As the HR manager within one of four different divisions

As the HR manager within one of four different divisions of the same organization, you have been given the task of hiring for the following job. The Director of HR wants to hire 2 Administrative Assistants that will report to each Manager (finally, you get your own Admin Assistant!). Using the job description provided below complete the following tasks.

Assignment
 Prepare a job ad, at least one page in length, based on the job description that follows. You will be accepting applications, cover letters and resumes via the internet and conducting interviews in person. Be creative! (20 marks)
 Prepare a 1-2 page, double spaced report to cover the recruitment strategy - where to advertise the job and why; internal and/or external recruitment; size of applicant pool needed, etc.(60 marks)
 Prepare a one-page, double spaced report describing the characteristics/qualities (i.e., format, content) that distinguish an excellent resume from a poor one.(20 marks)

Requirements:
Please ensure that your completed assignment meets the following requirements.

Content Your report should include:
• Cover page which clearly states your name, student number, and the name of the assignment
• Table of contents
• Job Ad
• Recruitment Strategy Report
• Characteristics Report
Format: Word processed, double-spaced, spellchecked, your name on first page, page numbering on every page. The maximum font size is Arial 11 or Times New Roman 12.
File Type: Save the File as Word Document (.docx) or (doc), not .wps, or any other type. Other file types will not be accepted for marking.
File Name: XXXy.asgn1.docx where XXX is replaced by your last name, and y is replaced by your first initial.
References: For references, quote and cite the source. Example: “XXX”, (Belcourt & McBey, p. 127)



Marking Criteria:
Please see How assignments will be marked (in Assignments).


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• Submit your file in the Assignment area. Once there, click the link for the assignment you wish to submit, then attach your file in Section 2, Assignment Materials.
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Assignment 1
Job Description - Administrative Assistant

Reports to: Divisional HR Manager
Salary: $30,000 to $40,000

Client-Service Results
Administrative, financial, personnel, and clerical support to the Divisional Manager and unit staff.

Duties

 Maintains the agenda, arranges travel, and coordinates meetings, conference calls and appointments on behalf of the Manager. Organizes and coordinates the meetings and conference calls of unit staff, special project teams and working groups.
 Develops and maintains up-to-date correspondence, filing, logging, and bring forward systems in the unit, and provides follows up to ensure responses are prepared in timely manner and are consistent with company standards.
 Facilitates the flow of documents/information to and from the unit, and ensures financial integrity and consistency by controlling, in accordance with policy, purchase and payment authorities, receipt of goods and services, requisitions, reconciliation of accounts and travel accounts.
 Acquires and updates administrative, financial and personnel resources materials such as manuals, policies and directives, regulations, monthly reports, and supply catalogues.
 Assists in and provides word processing and transcription services for the preparation of briefings, memorandum, reports, etc. Prepares, produces and processes a variety of documents. Acquires and arranges for services such as printing and translation.
 Conducts Internet searches and seeks out new data sources.
 Collects, gathers and downloads data and information from websites.

Job Specifications

 Knowledge of Microsoft programs including Word, Excel, and PowerPoint
 Keyboarding - 60 wpm
 Minimum of 1 year of administrative experience in a medium to large office environment
 Excellent interpersonal skills
 Flexibility
 Dependability
 Client Service Orientation