Continuous Improvement Ministry of Social Services

Information Systems Assignment

CONTINUOUS IMPROVEMENT Ministry of Social Services

Assignment 1- 20%

Problem Statement

Central Adoption try (CAR)- This system is used by the adoption office to keep track of children who have been placed for the purpose of adoption and to match them to adoptive parents. This system:

· ters prospective couples who are willing for adoption

· Matches prospective couples with prospective children based on various acceptance criteria

· Tracks issues of children who are placed on adoption

Post Adoption try (PAR)- This system tracks successful adoptions. It maintains historical records of all successful adoptions in the province.

CAR and PAR Solutions are developed on MS Access database and integrated with Lotus Approach database which is very old database and is not supported by:

· Vendors

· Ministry of Central Services IT division (ITD), or

· Ministry of Social Services IT Services (ITS)

MS Access and Approach require double entry across both databases to ensure the two databases are kept in sync with one another.

As-Is Workflow-

Assignment:

Identify a solution/s to solve this business problem. Create the following:

1. Create a Business Plan document.

a. Your business plan must have the following:

I. Scope (in scope and out of scope)

II. Cost-budget

III. Resources

IV. Communications plan (stakeholder communication plan)

V. Risk Management Plan- identify risks and how to mitigate them

VI. Procurement management plan

VII. Solution options and its benefits,

VIII. Project Plan with Milestones (with Planned Start Date and Planned End Date), and

IX. RACI Matrix.

X. High-Level Architecture Diagram (watch the video in class 4 PPT)

For 10th Point High-Level Architecture Diagram

https://youtu.be/vBtGO9pXfrQ?si=C_Wprv35KlX-SYm0

https://youtu.be/ZTVAs9cNo30?si=zyeYhbJTfDRmzqo_

https://youtu.be/zid-MVo7M-E?si=pMRLD0bxPUYm3LJW

https://youtu.be/pCK6prSq8aw?si=6yhyMyLior5XawHf

 

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Microsoft_Visio_Drawing.vsdx

CAR SOLUTION Access UI Access DB Apprach UI Approach DB PAR SOLUTION Approach UI Approach DB Access UI Access DB Reports Data Entry Re-enter Data Data Entry Re-enter Data