BMGT 364 ASSIGNMENT 3

Assignment 3: Implementing and Evaluating the Future at Galaxy Toys, Inc. - Submit Files
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Assignment 3: Implementing and Evaluating the Future at Galaxy Toys, Inc.
Instructions
Assignment 3: Implementing and Evaluating the Future at Galaxy Toys, Inc. (Week 8) Purpose:
Continuing with the saga of Galaxy Toys, Inc., the third assignment covers the last three functions of the
P-O-L-C, Organizing, Leading and Controlling. Students will look at the production floor of Galaxy Toys,
Inc. through the lens of the organizing function, create an organizational chart, and assess the decisionmaking authority associated with the organizational structure. Students will then assess change, discuss
motivation from a leadership perspective, and delve into the control function by looking and projecting
specifications, interpreting data, and assessing corrective measures.
In completing this assignment, students will demonstrate an understanding of the major content areas
of the course and use critical thinking and writing skills.
Outcome Met by Completing This Assignment: integrate management theories and principles into management practices organize human, physical, and financial resources for the effective and efficient attainment of
organization goals demonstrate leadership skills by communicating a shared vision, motivating and empowering
others, and creating a culture of ethical decision-making and innovation develop measures and assess outcomes against plans and standards to improve organizational
effectiveness identify the essential characteristics of decision making and indicate the range and types of
decisions a manager makes NOTE: All submitted work is to be your original work. You may not use any work from another
student, the Internet or an online clearinghouse. You are expected to understand the Academic
Dishonesty and Plagiarism Policy, and know that it is your responsibility to learn about instructor and
general academic expectations with regard to proper citation of sources as specified in the
APA Publication Manual, 6th Ed. (Students are held accountable for in-text citations and an associated
reference list only). Step 1: Preparation for the Assignment Before you begin writing the report, you will read the following requirements that will help you
meet the writing and APA requirements. Not reading this information will lead to a lower grade: Read the grading rubric for the assignment. Use the grading rubric while writing the report to
ensure all requirements are met that will lead to the highest possible grade. Third person writing is required. Third person means that there are no words such as “I, me, my,
we, or us” (first person writing), nor is there use of “you or your” (second person writing). If
uncertain how to write in the third person, view this
link: http://www.quickanddirtytips.com/education/grammar/first-second-and-third-person. Contractions are not used in business writing, so you are expected NOT to use contractions in
writing this assignment. You are expected to paraphrase and NOT use direct quotes. You are expected to paraphrase,
which can be learned by reviewing this
link: https://writing.wisc.edu/Handbook/QPA_paraphrase2.html. You are responsible for APA only for in-text citations and a reference list. You are expected to use the facts from the case scenario paired with the weekly courses
readings to develop the analysis and support the reasoning. No more than two (2) external
resources can be used in completing the assignment. Books cannot be used as resources for
this assignment. The expectation is that you provide a robust use of the course readings. If any
material is used from a source document, it must be cited and referenced and the page or
paragraph number must be provided. A reference within a reference list cannot exist without an
associated in-text citation and vice versa. View the sample APA paper to gain a better
understanding of how to use APA within the paper and the How to Cite and Reference file
located under Week 4 content. In completing the assignment, students are expected to use the facts from the case study and
company profile paired with the weekly courses readings to develop the analysis. View the
company profile here: Galaxy Toys, Inc. Company Profile. Step 2: How to Set Up the Paper Create a Word or Rich Text Format (RTF) document that is double-spaced, 12-point font. The final
product will be between 8-10 pages in length excluding the title page and reference page and appendix.
Write clearly and concisely. Use the following format: Create a title page with title, your name, the course, the instructor’s name and date; Introduction Part One Part Two Part Three Step 3: Create the introductory paragraph.
The introductory paragraph is the first paragraph of the paper but is typically written after writing the
body of the paper (Questions students responded to above). View this website to learn how to write an
introductory paragraph: http://www.writing.ucsb.edu/faculty/donelan/intro.html Part One
Step 4: Organizing
Now, that the major short term production goals and objectives have been determined, for Project
MMTJE1 it is time for implementation of the plan. The process starts with the production manager, Itza
Yu. Yu has been tasked with the job of organizing a plan for implementing the production goals. This
plan is part of the organizing function. The production managers of each plant will execute Itza Yu’s
organization scheme. Doing so requires managers to organize the people, resources, and capital to
begin production in a way that will implement the short-term production goals in the most cost efficient,
quality oriented, and timely manner as possible. The project is designed to have Itza Yu create an
organizational plan for him and the other branch managers to follow. Explain the role of a manager in the organizing phase of the POLC. Be sure to explain in
detail how the manager takes the goals and objectives set out in the planning stage and
establishes the organization of resources that will complete the goals. Step 5: Organizing People, Physical Resources and Money
Assume the Role of Itza Yu. Carefully read and review each area.
Money: The budget for each production department at Galaxy is $650,000 per year. This is an increase
over last year of $300,000 to accommodate the new production costs of MMTJE1. Salaries of existing
personnel and physical resources are currently running effectively under budget by $10,000.Yu does not
want to touch this cushion.
People: Current positions on the plant floor are filled. Turnover is infrequent. Yu anticipates that the
following new personnel will need to be hired: Four trained print operators with computer expertise per shift ($40,000 salary each) and one new IT person ($65,000 salary) to liaise with the IT department
software and workers on the floor. Yu also anticipates that training for backup personnel for existing
staff ($25,000 cost) is likely but is not sure at this point if more education than current personnel have
will be required.
Physical Resources: Existing: Two conveyor lines with 100 foot clearance for printers and forklift, pallets
and people to easily work with the product, 4 compatible computers (between the 4 branches), and
upgraded printers at approximately $1500 per computer. Needed: Four printers ($6100 each including
software and 14 hours of training for each branch), 2 additional computers ($6000 for both), printer
material for the creation of the toy and packaging, service contract for the computer (years material is
estimated at costing $40,000 and prototype material costs estimated at $4,000. Step 6: Organizing People, Physical Resources and Money
Yu must make initial notes before finalizing his plans for production. First, he must prioritize the goals so
that the work can flow easily. Yu has decided that the following four goals are the most important.
Short Term Goals: 1.5 million Toys will begin production by January 2018. · Each plant must produce 375,000 toys by May 31, 2018.
· Prototype toy trials will be completed and approved by QC by October 31,
2017.
· Shipment to customers will begin June 2018. Bearing in mind the research material above, Yu must organize the three areas: physical, monetary, and
human resources in concert to complete the tasks. In one page, answer the following questions to create
Yu’s notes for his first Branch Manager’s meeting. Yu hopes that this will give the other branch managers
some preliminary idea of how the project will operate. Look at the short-term goals identified above. What goal of the four listed must be
accomplished first? Why? Prioritize the remaining goals. For each goal, use the above research by Yu to identify at least five (5) tasks that must be
completed to accomplish each goal (at least 20 in total). Part Two
Step 7: Leading Motivation
During production, older line staff and machine workers began to see the speed and accuracy with which
the 3D printers make the MMJTE1 toys. An obvious concern began to surface among the workers, “Will I
still have a job next year?” Morale of plant workers began to suffer. Itza Yu knows that this concern must be addressed and morale needs to be improved. Yu also knows that the business must innovate to
keep growing. The workers concern is a real one. Acting as Joyce Barnhart, what advice should she give to Yu. In discussing the advice, first identify the reasons for the morale problem, explaining why and
how motivation relates to change. Be sure to address change and the worker’s reaction to
implementing change. Discuss the actual ideas and the specific ways Yu should take to motivate his existing
employees in an effort that will build morale and keep production levels on track for the
current contracts and the new project. Part Three
Step 8: Control:
Read critically and analyze the following scenario:
The following chart displays the results of the first year’s production of MMTJE1. The table was created
from data supplied by the company’s entire production department managed by Keith as a means of
controlling production output. It will be used by the VP in his evaluation of areas of improvement,
change, or success to processes used by the production department in the production of MMTJE1. The
chart describes the standard goal (identified as standard) set by the department and the result each
branch obtained. A comparison of the standard to the results allows the reader to form conclusions
about the success or failure of the production department to meet the goals envisioned by the company.
It also allows the reader to recognize patterns from the data from which conclusions can be drawn as to
the relationship between elements (e.g. cost expended vs time expended; those who spent more time
had a higher cost).
Answer the following required elements making sure that the facts of the scenario and the course
readings support the reasoning of the answers provided.
Measurable Factors Standard Toledo Dayton White
Plains Huntsville Juarez Cost 5.56 5.67 5.87 5.45 5.52 5.01 Time 2.36 2.32 2.46 2.31 2.32 2.69 Quality Control Problem Ratio (per 500
units) 1 2.5 4 1.5 1.75 8.75 Training Time (per hour) 30 35 38 45 48 25 Shipping Problems/Damage (per 10,000
units) 1 0.333 0.222 0.133 0.178 0.4 3D Problems (per 10,000 units) 0.2 0.25 0.286 0.111 0.1 0.4 Total Number of Pieces Produced per year 375,000 435,000 455,000 550,000 525,000 378,000 Step 9: Standard Specifications
Yu compares the standard specifications data set from the chart with the results for each of the five
branches. Yu has to interpret the results. Interpret the one-year data production results for the MMJTE1 found in the chart above. Draw conclusions from the data. What does the data tell Yu about the production of the new
toy? Examine each standard and explain the results that Yu conclude. Make sure to detail the
areas that need improvement as well as those positive conclusions that the data suggests. Step 10: Corrective Action Define what “corrective action” means to the manager in the control function of the POLC. Do you suggest Yu and his fellow managers take, if any, corrective action for this report? Be
sure to discuss all the options a manager can take in addition to corrective action. Step 11: Long-Term Planning
Read critically and analyze the following scenario:
The next meeting of the long-term planning team for Galaxy Toys is scheduled for next week. All the VP’s
will be there. Everyone must give a report about the success of the “Moon Mission Jupiter’s Europa 1”
toy roll out and the success or failure of the long-term goals and objectives.
Keith video conferences with his branch managers once the production results were released. The data
looked good to Keith but he wanted to get additional “human” feedback on the data. The managers
seemed to all talk at once. All the managers felt that the project was well worth the effort. They saw
great potential for production of all the products. It appears that several managers felt that training on
the 3D printer was the biggest problem. Back up trained personnel in Huntsville and capable-trained
personnel in Mexico was a real problem. There was a lack of skilled IT people in these areas. The Mexico
manager, Hernando Gonzalez, said that they lost their trained personnel to a software company almost
from the start and had difficulties finding replacements. The company that supplied the 3D printers provided initial training but follow up training thereafter proved a problem when original staff was lost.
Gonzalez explained that there was a serious shortage of skilled IT personnel in Juarez. Consequently,
finding qualified workers and keeping people without paying more than the budget permitted was a
major problem. It took Gonzalez four months to train four of his workers to do the job. Thus, both the
production and the IT departments lost money. However, Gonzalez said that once they got started the
workers caught up quickly so he saw tremendous potential for the future.
Step 12: Prepare Three Recommendations for Keith to Take to the Long-Term Planning Meeting. Explain the relationship between the control function and long-term planning Use the conclusions drawn from the table in Step 8 as well as Keith’s notes from the meeting
(noted above) with the branch managers on the production results to identify at least three
recommendations that have potential concern for the long-term goals of the company. Explain why and how each of the recommendations chosen would affect the future long-term
strategic planning of Galaxy. Be sure to make sure the recommendations have long-term
implications rather than solving project issues. Step 13: Proofread the paper for spelling and grammatical issues, and third person writing. Use the spell and grammar check in Word as a first measure; Have someone who has excellent English skills to proof the paper; Consider submitting the paper to the Effective Writing Center (EWC). The EWC will provide 4-6
areas that may need improvement. Step 14: Submit the paper in the Assignment Folder (The assignment submitted to the Assignment
Folder will be considered a student’s final product and therefore ready for grading by the instructor. It is
incumbent upon the student to verify the assignment is the correct submission. No exceptions will be
considered by the instructor).
Due Date
Jul 16, 2017 06:59
Hide Rubrics
Rubric Name: Assignment #3
Criteria Outstanding Superior Good Substandard Explain Role of
Manager in the
Organizing
Function 1.75 points 1.4875 points 1.3125 points 1.1375 points The role of a manager in Successfully explains the The role of the manager Explanation shows little or role of the manager in
in the organizing
the organizing function.
function is provided
the organizing function Connections between
with some degree of
no understanding of the
is thoroughly explained. the goals/objectives of
knowledge. The
role of a manager in the
Connections between the planning stage
connections between organizing function.
the goals/objectives of related to the organizing
the goals/objectives of Connections between the
the planning stage
stage are established
the planning stage
goals/objectives of the
related to the organizing with a considerable
related to the organizing planning stage related to
stage are established
degree of clarity.
stage lacked clarity.
the organizing stage were
with a high degree of
Conclusions reflect a
Conclusions reflect
missing. Conclusions refle
clarity. Conclusions
logical use of the class
some logical use of the minimal use of the materia
reflect a logical and in- material/discussion,
class
and/or are inaccurate; no
depth use of the class however, additional
material/discussion but conclusions are drawn.
material/discussion.
support and detail is
overall need more detail
needed in the
(1.05 - 1.224)
and support.
(1.575 - 1.75)
explanation.
(1.225 - 1.39)
(1.4 - 1.754) 1.05 points
Prioritization of
Goals 0.6825 points
0 points Goals are prioritized
correctly. N/A - Do not select 0 points
N/A - Do not Select (0.945 – 1.05) Goals are prioritized with
one error.
(0.63 – 0.735) 2.625 points
2.975 points
3.5 points Five Tasks per
Goal are
Identified and
Explained 2.275 points
Created 4-5 tasks per
Created 5 tasks per goal goal in which the
Created more than 5
that were detailed,
majority were accurate
Created 3 or fewer tasks p
tasks per goal that were accurate, and would
and would complete the
goal which reflect
detailed, accurate, and complete the goal if
goal if accomplished.
understanding of the case
would complete the goal accomplished. The
Analysis of the case
study facts;
if accomplished. Tasks majority of the tasks
study facts was
the tasks created are
reflect an effective
reflect an effective
accomplished with some
inappropriate for
analysis of the case
analysis of the case
degree of effectiveness.
accomplishing the goal.
study facts.
study facts, however, 1 Greater detail for all
task needs more detail. tasks is required; or
(2.1 - 2.44)
(3.15 - 3.5)
some goals did not have
(2.8 - 3.14)
sufficient tasks to
complete the goal. (2.45 - 2.79)
2.0825 points
2.45 points 1.8375 points
Accurately identifies
1.5925 points
morale problem
Thoroughly and
providing some
Identifies morale
accurately identifies
explanation of why and problem and how
Identification
Identify and
morale problem
how motivation relates motivation relates to
problem and/or how
Discuss Reasons explaining why and how
to change, and
change, and addresses motivation relates to
for Morale
motivation relates to
addresses the worker's the worker's reaction to implementing change is
Problem,
change, and addresses
reaction to
implementing
made with no explanation
Explaining Why the worker's reaction to
implementing change change but explanations or explains with little or no
and How
implementing
that is soundly reasoned are weak in
use of case study facts
Motivation
change logically
and concluded through demonstrating the
class material.
Relates to Change concluded with a
the use of case study
reasoning; minimal use
thorough use of case
facts and class material of case study facts or
study facts and class
but explanation needs course material.
(1.45 - 1.714)
material.
more detailed
(1.715 - 1.959)
development.
(2.205 - 2.45)
(1.96 - 2.204)
2.6775 points
3.15 points Discuss Ideas and
Specific Ways to
Motivate Existing
Employees to
Build Morale and
Keep Production
Levels on Track 2.3625 points Discusses the actual
ideas and specific ways
Discusses thoroughly
to motivate existing
and logically the actual
employees in an effort
ideas and specific ways
to build morale and
to motivate existing
keep production levels
employees in an effort
on track for current
to build morale and
contracts and the new
keep production levels
project with sound
on track for current
reasoning and
contracts and the new
concluded through
project concluded with a
the use of case study
thorough use of case
facts and class material
study facts and class
but explanation needs
material.
more detailed
development.
(2.835 - 3.15)
(2.52 - 2.834) 2.0475 points
Discusses the actual
ideas and specific ways
to motivate existing
employees in an effort
to build morale and
keep production levels
on track for current
contracts and the new
project but discussion is
weak in demonstrating
the reasoning; minimal
use of case study facts
or course material.
(2.205 - 2.519) Discusses the actual ideas
and specific ways to
motivate existing employe
in an effort to build morale
and keep production levels
on track for current
contracts and the new
project with no explanatio
or explains with little or no
use of case study facts
class material.
(1.89 - 2.204) 2.975 points 2.625 points 3.5 points Interpret the
One-Year Data
Production
Results for the
MMJTE1 2.275 points Interprets the one-year
Accurately interprets the data production results
one-year data
comparing each of the
production results
branch results against
comparing each of the the standard
branch results against specifications drawing
the standard
conclusions that
specifications drawing evaluate production
conclusions that
successes/weaknesses
evaluate production
using sound reasoning
successes/weaknesses and conclusions using
with thorough use of
the case study facts and
the case study facts and class material but
class material.
explanation needs more
detailed development.
(3.15 - 3.5)
(2.8 - 3.149) Interprets the one-year
data production results
Interprets the one-year da
comparing each of the
production results
branch results against
comparing each of the
the standard
branch results against the
specifications drawing
standard specifications
conclusions that
drawing conclusions that
evaluate production
evaluate production
successes/weaknesses b
successes/weaknesses
ut explanations
no explanation or explains
are weak in
with little or no use of case
demonstrating the
study facts
reasoning; minimal use
material.
of case study facts or
course material.
(2.1 - 2.449)
(2.45 - 2.79)
1.3125 points 1.75 points
Accurately defines what
Defines What
"corrective action"
Corrective Action
means to the manager
Means to the
in the control function
Manager in the
of the
Control Function
POLC thoroughly using t
he class material.
(1.575 - 1.75)
Corrective Action 2.8 points
Discusses thoroughly
and logically whether Yu
should take corrective
action and all options a
manager can take in
addition to corrective
action concluded with a
thorough use of case 1.4875 points 1.1375 points Attempts to define what
Defines what "corrective "corrective action"
action" means to the
means to the manager
manager in the control in the control function
function of the
of the POLC but
POLC using sound
discussion is weak in
reasoning using the
demonstrating the
class material.
reasoning; minimal use
of course material.
(1.4 - 1.574)
(1.225 - 1.39) Definition
no understanding of what
corrective action means to
the manager in the contro
function; conclusions draw
reflect inaccurate use of
course material.
(1.05 - 1.224) 2.38 points 2.1 points 1.82 points Discusses logically
whether Yu should take
corrective action and all
options a manager can
take in addition to
corrective action
concluded with
sound use of case study Discusses whether Yu
should take corrective
action and all options a
manager can take in
addition to corrective
action but discussion is
weak in demonstrating
the reasoning; minimal Attempts to discuss
Yu should take corrective
action and all options a
manager can take in
addition to corrective
action with no explanation
or explains with little or no
use of case study facts study facts and class
material.
(2.52 – 2.8) facts and class material.
(2.24 – 2.519) use of case study facts
or course material.
(1.96 – 2.239) class material.
(1.68 – 1.959) 2.38 points
2.1 points
2.8 points 1.82 points
Explanation shows a
clear understanding of Explanation shows a
A detailed and clear
the relationship
general understanding
Explanation shows little or
understanding of the
between the control
of the relationship
Explain the
no understanding of
relationship between
function and long term between the control
Relationship
relationship between the
the control function and planning; conclusions function and long term
Between the
control function and long
long term planning is
drawn reflect use of the planning; conclusions
Control Function
term planning; conclusions
provided; conclusions class
drawn reflect some use
and Long-Term
drawn reflect minimal use
drawn reflect a logical material/discussion. So of the class
Planning
of the material and or are
and in-depth use of the me detail or additional material/discussion but
inaccurate; no conclusions
class
support is needed in the overall conclusions need
are drawn
material/discussion.
explanation as to how more detail and
some conclusions were support.
(1.68 – 1.959)
(2.52 – 2.8)
drawn.
(1.96 – 2.239)
(2.24 – 2.519)
3.5...