ACG 4401 FALL 2015 SysDoc2 Assignment Construction Jobs

NARRATIVE

The Accounting Clerk receives the Job Invoices from the Job Supervisor, then completes and codes a Job Voucher for each Job Invoice. The Job Vouchers, with their attached Job Invoices, are sent to the Data Entry Clerk who enters the voucher information into the Job Costing Program which uses information from the Vendor Master file and enters new records into the Accounts Payable Transaction file. The Data Entry Clerk prints one copy of the Job Summary Report and two copies of the Job Detail Report using the Job Costing Program, the Vendor Master file, and the Accounts Payable Transaction file. Copy 1 of the Job Detail Report is sent to the Accounting Clerk along with the Job Vouchers and Job Invoices. Copy 2 of the Job Detail Report is sent to the Project Accountant. The Job Summary Report is sent to the Controller.

The Accounting Clerk reviews the work of the Data Entry Clerk by comparing the information on the Job Vouchers with the Job Detail Report. When the review is complete, the Accounting Clerk initials the Job Detail Report. The Accounting Clerk sends the Job Vouchers with attached Job Invoices to the Project Accountant and files Copy 1 of the Job Detail Report in the Pending Accounts Payable file cabinet by date. The Project Accountant reviews the work of the Accounting Clerk by spot checking key information on the various documents received. When the review is complete, the Project Accountant initials Copy 2 of the Job Detail Report and posts the job transactions using the Job Costing Program which also updates the Accounts Payable Transaction file. The Project Accountant then files the Job Vouchers with the attached Job Invoices in the Accounts Payable file cabinet by vendor name then by date. Copy 2 of the Job Detail Report is sent to the Controller.

The Controller compares the Job Detail Report with the Job Summary Report to see if they reconcile, then runs a Job Transaction Report using the Job Costing Program, the Vendor Master file, and the Accounts Payable Transaction file, and compares it with the Job Summary Report. The Controller enters an approval code into the Job Costing Program which updates the Accounts Payable Transaction file and creates a new record in the Approved Jobs Transaction file. The Job Transaction Report is sent to the Accounts Payable Department. The Job Detail and Job Summary Reports are filed in the Approved Jobs file cabinet by job number then by date.

INSTRUCTIONS:

Create one file in Excel with two worksheets (use a new, blank file).

Name the first worksheet “Table” and create a Table of Entities and Activities.

Name the second worksheet “Flowchart” and create a Document Flowchart.

Upload your completed assignment to Blackboard before the deadline.