At some point in time, you’ll have to write a letter of reference for a person in reference or on behalf of your firm. So, it becomes essential to know how to write a letter with reference. In this guide, you’ll read the Step by step guide to write the same. The reference letters are an account of a person’s skills. They attribute written based on someone’s work, character, etc. good letter of reference can beneficiate the person in concern to a great extend. Hence, it is a significant skill to adopt.
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When Are the Reference Letter Required?
A Reference letter required concerning an account of the person’s skills and attributes, written by a person of same/familiar trade. The requirement to write a reference letter arises while applying for jobs, internships, colleges, jobs, etc. While recruiting or giving admission, the purpose of a reference letter is to admit why to select a particular candidate. So, this letter records the candidate’s qualification status and experiences.
Professional vs Personal Reference Letters
A professional reference letter is written by a senior or head who has an eye on the person’s accomplishments and work responsibilities.
While the other type of reference letter is a personal reference letter, these are somewhat informal, written by a family member or a relative. Hence, this sort of reference letter touches personal traits. It explains the person’s attributes.
What Not to Miss Out in a Reference Letter
While writing a reference letter, consider following a proper business letter format to make it appropriate in all sense. The main things not to miss out include, contact information, date, contact information for the person receiving your letter. List your contact information right after the email signature.
Basic Structure of a Reference Letter
Here are the main headings that one must include while writing a reference letter.
- Salutation
- First Paragraph
- Second Paragraph
- Letter Closing
- Signature
Steps to Write a Reference Letter
Here are the steps that you must follow for writing a reference letter.
- Beginning the reference letter with a SALUTATION
- The first paragraph includes the referrers relation with the referee
- The second or middle paragraph mentions the qualities, attributes, and achievements of the person being referred
- The closing paragraph can reiterate that you recommend the person wholeheartedly or without reference
- Put your signature and your typed name
Do’s and Don’ts
- Keep the length of the LOR 1 or 2 paragraphs
- The letter format of the reference letter should be single-spaced with left -alignment
- Use fonts such as Times New Roman, Arial, or Calibri with font size 10 to 12 points
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